In the Files app on iOS/iPad OS we have this great summary view of 'Shared Documents', is there an equivalent panel in macOS? (Or even a way to make a smart folder.) 2.
Optimized Storage in macOS Sierra and later* can save space by storing your content in iCloud and making it available on demand. When storage space is needed, files, photos, movies, email attachments, and other files that you seldom use are stored in iCloud automatically. Each file stays right where you last saved it, and downloads when you open it. Files that you’ve used recently remain on your Mac, along with optimized versions of your photos.
* If you haven't yet upgraded to macOS Sierra or later, learn about other ways to free up storage space.
Find out how much storage is available on your Mac
Choose Apple menu > About This Mac, then click Storage. Each segment of the bar is an estimate of the storage space used by a category of files. Move your pointer over each segment for more detail.
Click the Manage button to open the Storage Management window, pictured below. This button is available only in macOS Sierra or later.
Manage storage on your Mac
The Storage Management window offers recommendations for optimizing your storage. If some recommendations are already turned on, you will see fewer recommendations.
Store in iCloud
Best password managers for mac and iphone. Click the Store in iCloud button, then choose from these options:
- Desktop and Documents. Store all files from these two locations in iCloud Drive. When storage space is needed, only the files you recently opened are kept on your Mac, so that you can easily work offline. Files stored only in iCloud show a download icon , which you can double-click to download the original file. Learn more about this feature.
- Photos. Store all original, full-resolution photos and videos in iCloud Photos. When storage space is needed, only space-saving (optimized) versions of photos are kept on your Mac. To download the original photo or video, just open it.
- Messages. Store all messages and attachments in iCloud. When storage space is needed, only the messages and attachments you recently opened are kept on your Mac. Learn more about Messages in iCloud.
Storing files in iCloud uses the storage space in your iCloud storage plan. If you reach or exceed your iCloud storage limit, you can either buy more iCloud storage or make more iCloud storage available. iCloud storage starts at 50GB for $0.99 (USD) a month, and you can purchase additional storage directly from your Apple device. Learn more about prices in your region.
Optimize Storage
Click the Optimize button, then choose from these options.
- Automatically remove watched movies and TV shows. When storage space is needed, movies or TV shows that you purchased from the iTunes Store and already watched are removed from your Mac. Click the download icon next to a movie or TV show to download it again.
- Download only recent attachments. Mail automatically downloads only the attachments that you recently received. You can manually download any attachments at any time by opening the email or attachment, or saving the attachment to your Mac.
- Don't automatically download attachments. Mail downloads an attachment only when you open the email or attachment, or save the attachment to your Mac.
Optimizing storage for movies, TV shows, and email attachments doesn't require iCloud storage space.
Empty Trash Automatically
Empty Trash Automatically permanently deletes files that have been in the Trash for more than 30 days.
Reduce Clutter
Reduce Clutter helps you to identify large files and files you might no longer need. Click the Review Files button, then choose any of the file categories in the sidebar, such as Applications, Documents, Music Creation, or Trash.
You can delete the files in some categories directly from this window. Other categories show the total storage space used by the files in each app. You can then open the app and decide whether to delete files from within it.
Learn how to redownload apps, music, movies, TV shows, and books.
Where to find the settings for each feature
The button for each recommendation in the Storage Management window affects one or more settings in other apps. You can also control those settings directly within each app.
- If you're using macOS Catalina, choose Apple menu > System Preferences, click Apple ID, then select iCloud in the sidebar: Store in iCloud turns on the Optimize Mac Storage setting on the right. Then click Options next to iCloud Drive: Store in iCloud turns on the Desktop & Documents Folders setting. To turn off iCloud Drive entirely, deselect iCloud Drive.
In macOS Mojave or earlier, choose Apple menu > System Preferences, click iCloud, then click Options next to iCloud Drive. Store in iCloud turns on the Desktop & Documents Folders and Optimize Mac Storage settings. - In Photos, choose Photos > Preferences, then click iCloud. Store in iCloud selects iCloud Photos and Optimize Mac Storage.
- In Messages, choose Messages > Preferences, then click iMessage. Store in iCloud selects Enable Messages in iCloud.
- If you're using macOS Catalina, open the Apple TV app, choose TV > Preferences from the menu bar, then click Files. Optimize Storage selects “Automatically delete watched movies and TV shows.”
In macOS Mojave or earlier, open iTunes, choose iTunes > Preferences from the menu bar, then click Advanced. Optimize Storage selects “Automatically delete watched movies and TV shows.” - In Mail, choose Mail > Preferences from the menu bar, then click Accounts. In the Account Information section on the right, Optimize Storage sets the Download Attachments menu to either Recent or None.
Empty Trash Automatically: From the Finder, choose Finder > Preferences, then click Advanced. Empty Trash Automatically selects “Remove items from the Trash after 30 days.”
Other ways that macOS helps automatically save space
With macOS Sierra or later, your Mac automatically takes these additional steps to save storage space:
- Detects duplicate downloads in Safari, keeping only the most recent version of the download
- Reminds you to delete used app installers
- Removes old fonts, languages, and dictionaries that aren't being used
- Clears caches, logs, and other unnecessary data when storage space is needed
How to free up storage space manually
Even without using the Optimized Storage features of Sierra or later, you can take other steps to make more storage space available:
- Music, movies, and other media can use a lot of storage space. Learn how to delete music, movies, and TV shows from your device.
- Delete other files that you no longer need by moving them to the Trash, then emptying the Trash. The Downloads folder is good place to look for files that you might no longer need.
- Move files to an external storage device.
- Compress files.
- Delete unneeded email: In the Mail app, choose Mailbox > Erase Junk Mail. If you no longer need the email in your Trash mailbox, choose Mailbox > Erase Deleted Items.
Learn more
Mac Os Delete Application
- The Storage pane of About This Mac is the best way to determine the amount of storage space available on your Mac. Disk Utility and other apps might show storage categories such as Not Mounted, VM, Recovery, Other Volumes, Free, or Purgeable. Don't rely on these categories to understand how to free up storage space or how much storage space is available for your data.
- When you duplicate a file on an APFS-formatted volume, that file doesn't use additional storage space on the volume. Deleting a duplicate file frees up only the space required by any data you might have added to the duplicate. If you no longer need any copies of the file, you can recover all of the storage space by deleting both the duplicate and the original file.
- If you're using a pro app and Optimize Mac Storage, learn how to make sure that your projects are always on your Mac and able to access their files.
Apple’s iCloud service has become deeply embedded in the way we all use Macs and iOS devices. Whether you use all of its services, or just email and contacts, an iCloud account that functions properly is a key part of the experience of using an Apple device. However, there are a number of situations where you may need to remove an iCloud account from an iPhone, iPad, or Mac.
Open Icloud On Mac
Why delete an iCloud account?
• You have been sharing an account with a family member but it’s no longer convenient.
• You used the Mac or iOS device for business and were logged into the organisation’s iCloud account and now want to use your personal account.
• You’ve created a new iCloud account because the email address you used with the original is no longer valid (in this case, you may want to delete the original account altogether. We’ll show you how to do that later)
Before you delete an iCloud account or remove iCloud from an iPhone, iPad or Mac, there are a few things to consider.
1. When you sign out of iCloud on any device, you’ll also be signed out of the App Store, Messages, and FaceTime. To see using those services, you’ll have to sign back into them with your Apple ID.
2. If you plan to sign out of an iCloud account on all your devices, you should back up data you use with iCloud. This includes: photos, contacts, mail, notes that are stored in iCloud, any files stored in iCloud Drive.
3. You will also lose access to other services, unless you sign in with another iCloud account. These include: Apple Pay, iCloud Keychain, Back to my Mac, Find my iPhone, Game Center, and Continuity, among others. You’ll also lose app data from third-party apps that’s stored in the iCloud account.
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How to deactivate an iCloud account on Mac
- Go to the Apple menu and choose System Preferences.
- Click on the iCloud pane.
- At the bottom left corner of the window, click Sign Out.
- In the next window, if you want to keep data from iCloud Drive, Calendar, Contacts, or Reminders on your Mac, make sure the appropriate checkbox is tucked.
- Click on Keep a Copy.
- If you want to keep your Safari passwords on your Mac, press Keep on this Mac.
How to remove an iCloud account from iPhone or iPad
In iOS 10.3 or later
- Tap on the Settings app.
- Tap the name of the iCloud account.
- Scroll down and tap Sign Out.
- Type in your Apple ID password and tap Turn Off.
- Select the data you want to keep on the device and make sure the switch next to it is in the On position.
- Tap Sign Out.
- Tap Sign Out again to confirm.
In iOS 10.2 or earlier
- Tap the Settings app.
- Tap iCloud.
- Scroll down and tap Sign Out.
- Tap Sign Out again.
- Tap Delete from my iPhone.
- Tap Keep or Delete for data including contacts, calendars, reminders, and Safari data.
- Type in your Apple ID password and tap Turn Off.
Delete Mac Os Update Files
If you plan to give away or sell a Mac or iOS device and want to keep using the iCloud account, you should reset the iPhone or iPad and perform a clean install of macOS on your Mac. Then you should log in to iCloud.com and remove the Mac or iOS device from your iCloud account.
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How to remove a device from iCloud
- Go to iCloud.com in Safari on your Mac.
- Type in your Apple ID and password.
- If you use two-factor authentication, type in the code that’s sent to your trusted device.
- Click on Settings.
- In the My Devices section, click on the device you want to remove.
- In the next window, click the ‘x’ next to the device you want to remove from iCloud.
How to change iCloud account on iPad or iPhone
Follow the steps above to sign out of iCloud on the iPad or iPhone.
In iOS 10.3 or later:
- Tap Settings.
- Tap Sign in to your iPhone.
- Type in the Apple ID and password for the iCloud account you want to use.
In iOS 10.2 or earlier:
- Open the Settings app.
- Tap iCloud.
- Type in the Apple ID and password for the iCloud account.
- Tap Sign in.
How to delete your iCloud account
The bad news is that you can’t actually delete an iCloud account completely. Your iCloud account is associated with your Apple ID and, short of calling Apple and demanding it, there’s no way to make your Apple ID not exist anymore.
You can, however, do the next best thing and deactivate an iCloud account so that it’s no longer used. In addition, if you’re wondering how to delete an iCloud account without a password, the answer is you can’t. And that’s a good thing — if you were able to delete an iCloud account without a password, it would be very insecure and anyone could potentially delete yours.
The first step is to remove all your devices from your iCloud account by following the steps above, under ‘How to remove a device from iCloud’ go through each device listed, including your Apple Watch and Apple TV if you have them, in the My Devices section and remove it. Then, at the bottom of the main Settings screen on iCloud.com, click Sign Out of All Browsers.
Next, disable Find My iPhone by going to the Settings app and tapping your Apple ID, then iCloud (or in iOS 10.2 or earlier, just iCloud). Scroll down to Find My iPhone, tap it and switch the toggle to off. Type in your Apple ID password and tap Turn Off.
Disable Find My Mac
- Click on the Apple menu and choose System Preferences.
- Click iCloud.
- Scroll down to Find My Mac and uncheck the box next to it.
- Type in your Apple ID password and click Continue.
De-authorize iTunes on your Mac
iTunes limits the number of computers that are authorized to play music in your Library. So it’s important to de-authorize a computer when you know you’re not going to use it with that account anymore.
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- Launch iTunes.
- Click Account in the menu bar.
- Hover over Authorizations and choose De-authorize This Computer.
- Type in your Apple ID password and click De-authorize to confirm.
At this point, it’s also a good idea to get rid of unwanted iTunes files. This includes old software updates, out of date backups and broken downloads. You could do this manually, but it’s much quicker and easier to use an app like CleanMyMac X. This tool has a section specifically for removing iTunes Junk. You can download the app for free here and give it a try.
Sign out of iCloud on all your devices
Now, sign out of iCloud on your Mac and iOS devices using the steps described above. If you have an Apple TV, you’ll have to sign out of your Apple ID there as well.
As you can see, deleting an iCloud account safely involves several steps. And the more devices you have connected to it, the longer it will take. But it can be done and it’s not at all difficult.